What is Scan123?
Scan123 is an electronic document management solution for businesses. We help businesses move from an inefficient paper-filled office to a simple and effective electronic filing system that saves them time and money. To learn how we got into this industry, you can read our story.
Here are some of the benefits you can expect from scanning and filing your documents with Scan123:
How long does it take you to retrieve a document? Two minutes? Five minutes? Ten? It can be even longer than that if you store documents off-site. With Scan123, you can file and retrieve documents in seconds without getting up from your desk. Scan and upload documents with the easy-to-use Scan123 client software. Use custom keywords and integration with your existing data systems to search for customer names, product IDs, phone numbers, or anything else from right in your browser anywhere you have an internet connection.
Reduce Filing Costs
Paper-based filing systems require a great deal of costly space, materials, and hours to use and maintain. You need filing cabinets, folders, labels, paper, ink, and more. Filing and retrieving documents and looking for lost or misplaced documents eats up hours each month. Figure out how much filing paper is costing you with our easy-to-use online calculator.
Reclaim Storage Space
According to a 2012 study, the average proportion of office space taken up by paper is now 15%, but that could be cut in half with an all-electronic filing policy1. Businesses that get rid of their paper and filing cabinets can turn their file room into additional work space, a break room, or just gain a little elbow room.
Secure Your Documents and Data
Protect your business' vital information better than any file cabinet or DIY in-house solution can. All of your files are stored and transmitted under 256-bit encryption, which the U.S. government uses for information rated TOP SECRET. Plus, all of your documents are stored on multiple redundant backups in case of flood, fire or other disaster. Internally, prevent employee theft or abuse of business information with individual user permissions. Give your employees access to the files they need to do their jobs, while locking them out of payroll, customer data, and